Steering Committee (Off-Trail) Positions

Serving on the Steering Committee is an important way to support ICO's mission. For more information, please see our Get Involved page, attend a volunteer orientation, or email [email protected]. See Steering Committee job descriptions below and volunteer for one of them!

Boston ICO Steering Committee

Chair - Ben Pignatelli

Treasurer - Amy Mullen

Agency Liaison, Justice Resource Institute - Rachael Allison

Volunteer Coordinator - Allison Rieck

 Agency Liaison, Seaport Academy & HeartWood Wilderness Expeditions - Mat Apesche

Agency Liaison, Boston University-Upward Bound - Cassie Bannos

  Agency Liaison, Teen Center at St. Peters - Matt Perkins

Chair

• Be a current Sierra Club member (required)
• Have a willingness and desire to do the job and to do it well (required)
• Accept a minimum one year commitment
• Act as a contact for national and regional ICO, and communicate on a timely basis with National Steering Committee members and National Staff as needed or requested
• Be familiar with resource materials for leaders on Sierra Club websites
• Disseminate national ICO policies and information to all local volunteers
• Keep ICO National Staff and National Steering Committee representatives informed about local group activities
• Develop and prioritize goals for the ICO Group
• Oversee the ICO Group and delegate tasks to other volunteers
• Monitor the activities of each volunteer committee or volunteers in a leadership position within the ICO Group, and coordinate efforts as needed
• Conduct regular meetings and coordinate special events
• Enforce leadership certification rules and leader requirements
• Participate in the ICO Chair listserve
• Mentor and train the next Chair
• Attend national and regional conferences
• Ensure that Steering Committee meeting notes are taken and distributed (e.g., can assign rotating member responsibilities)
• Must ensure completion: Prepare quarterly insurance reports and Annual Reports, and ensure completion by Treasurer of financial reports and grant reconciliations for National ICO
• Must ensure completion: Write ICO articles for national and local Sierra Club newsletters
• Must ensure completion: Attend and report to Sierra Club Chapter or Group Executive Committee meetings on ICO activities
• Must ensure completion: Recruit and follow up on new volunteers (at Sierra Club general meetings, new member potluck dinners, orientation meetings and other events)
• Must ensure completion: Develop and conduct ongoing leader training opportunities (including ICO OLT 101, CARP, & First Aid)
• Must ensure completion: Maintain current leader certifications and training data in LEADERS database

Vice Chair

• Support the Chair responsibilities and fulfillment of tasks as determined by Chair and agreed to by Vice Chair
• Support responsibilities of positions that are vacant or seeking replacement
• Maintain the volunteer, outing, and destinations database

Treasurer

• Keep records and receipts of all financial transactions
• Keep records and receipts of all financial transactions
• Report on group's financial status at each general meeting
• Act as liaison between ICO group and Sierra Club Group/Chapter Treasurer and national ICO staff on financial issues
• Submit expense reports with receipts to ICO National Assistant when required
• Complete grant reconciliations for National ICO
• Complete annual Sierra Club Financial Statement and submit to Chapter Treasurer and ICO Administrator
• Make written requests to ICO National Assistant for transfer of Sierra Club Foundation funds to local ICO account
• Maintain working knowledge of Sierra Club Foundation procedures for ICO donations
• Work with fundraisers to prepare group's annual budget and financial reports for funders

Fundraising Chair

• Work with key ICO leadership (Chair/Treasurer) to develop annual group budget
• Set annual fundraising goals to support ICO goals
• Oversee fundraising projects and events
• Work with ICO Administrator to prepare grant applications, grant reports and all solicitations
• Solicit in-kind donations as needed
• Keep ICO Administrator informed on all fund raising projects
• Write "thank you" notes for all donations to maintain donor stewardship
• Keep track of donations and follow-up reports

Communications Manager

• Manage the ICO Boston list-serv
• Prepare outings calendar monthly for all committee members
• Manage the ICO group's master trip calendar
• Create and maintain volunteer recruitment materials (both electronic and print versions)
• Coordinate distribution of ICO materials
• Submit ICO articles to local Sierra Club newsletters, Sierra Club website, & ICO National News
• Send press releases to local media; coordinate interviews
• Send current ICO news items to ICO group webmaster
• Promote ICO within the Sierra Club and in the community
• Oversee Webmaster, or fulfill Webmaster functions
• Manage the design and maintenance of the ICO web and extranet sites
• Accommodate content updates to the website, extranet, and database as necessary
• Ensure that current web technologies are applied when relevant and if possible

Volunteer Coordinator

• Act as primary contact for prospective volunteers
• Participate in the volunteer screening process
• Assess leader needs and coordinate leader training workshops as needed
• Prepare and disseminate leader information
• Plan special informational programs for ongoing training at monthly meetings
• Set up and run New Volunteer Orientation meetings
• Keep ICO group members aware of upcoming first aid trainings and the like
• Manage certified leader requirements (i.e., first aid, background checks)
• Maintain Sierra Club's LEADER database
• Send reminder notices to leaders when certifications expire 

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